![Office management](https://mahasoe.com/wp-content/uploads/2020/11/IMG_20201125_221525-1024x683.jpg)
Administrative handling means Office management; which is controlling, and preserving a balanced manner of work within the office of an organization; whether or not massive or small employer/enterprise/business; that’s vital to achieve the administrative goal.
Charles Forder says that ‘God is a God of Order as well as a God of Love.’ “God is not a God of Confusion.” He says the world is ordered, and yet there is room for individual initiatives.
Every Church office, however, in order to serve adequately the administrative needs of the church; must have ample space and proper equipment.
In this post, we are bringing about office management, writing office letters on behalf of the congregation; format for correspondence of various kinds, maintaining a filing system, office procedures.
1. The Office management meaning
The word office has come from the Latin word “Officiumdivinurn” which means “Office divine.” Office management is a profession involving office supervisory positions.
Office management may additionally provide paralegal assist; and may draft correspondence for management, schedule appointments, etc.
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2. Writing official Letters on behalf of Congregation
![Writing official Letters on behalf of Congregation](https://mahasoe.com/wp-content/uploads/2020/11/IMG_20201125_221539-1024x683.jpg)
There are different kinds of letters the minister have to write on behalf of the congregation. They are as follows:
Admission Letters, Agreement Letters, Announcement Letters, Apology/Sorry Letters, Appeal Letters, Application Letters, Appreciation Letters, Authorization Letters; Banking Letters; Birthday Letter, Break Up Letter, Business Letters Cancellation Letter, Caring Letter, Certification Letter, charity Letters, Christmas Letters;
Collection Letters, Complaint Letters, Condolence Letters, Confirmation Letters; Congratulation Letters, Consent Letters, Credit Letter, Emotional Letters; Employment Letters; Donation Letters, Memo’s, Order Letter, Holiday Letters, leave application for office and etc.
3. Format for correspondence of various kinds
a) Correspondence
Correspondence must be retained inactive or strong files; and the office manager must select the type of telling equipment best suited for his/her needs visible; and the common vertical file are very prominent. Micro filing Office records results in many file economies. Various efforts have been made to ascertain the cost of business letters.
It looms big within the everyday management of the parish; and it’s far on this that the outdoor global generally discovers the inefficiency of the clergy.
The real problem in the method is the way to meet the difficulties that arise when letters dispatched receive no reply. Correspondence can be noted in a letter book, in the diary, or on the administration sheet.
b) Common Correspondence (Office management)
The manager of the church office may be the pastor or a paid or volunteer secretary. Most secretaries or other office managers are accountable to the pastor unless other procedures have been established.
There are all kinds of activities within the church workplace. Announcements of upcoming activities; Church school children, Official papers, requests for marriages; and people in grief and pledge payments can swirl the manager in one day.
It is important to find people to work in the church office who can represent the church well. These people need to be compensated adequately for their work.
Pastors may additionally don’t have any training in workplace competencies; but should recognize something about management.
It is a poor use of the pastor’s seminary training to have him or her type bulletins and may result in hasty work. People who manage the office need to receive fair compensation and fringe benefits.
c) Common Format of Corresponding Letters (Office management)
Name
Address
Street
City, State, Pincode
Subject:
Dear Sir/Pastor/Bishop/etc
Thanking You,
Yours in His Service
(Signature)
Pastor in Charge of the Church
Place:
Date:
4. Maintaining a filing system (Office management)
![Maintaining a filing system](https://mahasoe.com/wp-content/uploads/2020/11/IMG_20201125_221626-1024x683.jpg)
H. Hensley says in his book “Retrospect of an Unimportant Life”; that the purpose of filing is to secure that everything is immediately accessible when needed.
Before everything sight, filing seems to take up a significant amount of valuable time; but it prevents much extra time being wasted in looking for statistics.
The parish office may file such things as these:
Records of services, meetings, and committees, and events of all kinds; records of the results of the study, reading, and research; Statistics accumulated for any motive; pamphlets and newspaper cuttings; catalogs; courses, and Lenten lists; sermons, address, lectures, and original stability-sheets and private statistics of income tax, coverage, and similar topics.
a) Methods of Filing (Office management)
C.E. Russell says that there are several possible methods of filing as follows:
i) A System of Box Files:
These box files can purchase or easily made out of cardboard boxes, and labeled.
Every container can use for a subject or organization of topics; and some can have an alphabetical system of dividing leaves interior.
ii) A Filing-Cabinet System:
This can be wood or steel, upright, with four drawers for quarto or foolscap sizes. Sets of folders can be kept in the drawers, and they can be either simple meeting sheets; or pockets with gussets for larger capacity, called document wallets.